Contract Management Workflow
Draft → Approve → Execute → Audit → Renew
The Complete Contract Lifecycle
From initiation to archive — every clause, approval, obligation, and renewal on one platform.
1 Contract Initiation
Contract request raised
(from PO / Sourcing / standalone)
(from PO / Sourcing / standalone)
↓
Linked to PO?
Yes
⚡ Auto-pull vendor, value & scope from PO
No
Manual entry of contract details
↓
Contract type classification
(Supply / Service / Rate / Framework / NDA)
(Supply / Service / Rate / Framework / NDA)
↓
Standard template available?
Yes
⚡ Auto-select template
No
Legal drafts contract from scratch
↓
⚡ Contract number assigned
↓
High-value contract (above threshold)?
Yes
Legal team notified
No ↓
↓
Initiation Complete ✓
2 Drafting & Clause Management
Template loaded with pre-approved clause library
↓
Key fields populated
(parties, value, duration, scope, payment terms, SLA)
(parties, value, duration, scope, payment terms, SLA)
↓
Custom clauses needed?
Yes
Legal drafts custom clause
No ↓
↓
⚡ AI clause risk scan
(flag non-standard / high-risk clauses)
(flag non-standard / high-risk clauses)
↓
Risk clauses detected?
Yes
Legal review mandatory
No ↓
↓
Version saved (v1.0)
↓
Counterparty redlining?
Yes
⚡ Tracked changes + version control
No ↓
↓
Draft Finalised ✓ (v-final)
3 Internal Approval
⚡ Auto-route by contract value + type (DOA matrix)
↓
Department Head review
(scope confirmation)
(scope confirmation)
↓
Finance approval needed?
Yes
Finance reviews value + payment terms
No ↓
↓
Legal sign-off needed?
Yes
Legal reviews liability + IP clauses
No ↓
↓
Approved?
No
Revision with comments → back to drafting
Yes ↓
↓
⚡ Approval recorded with timestamp + approver name
↓
Internally Approved ✓
3
Internally Approved
→
4
Counterparty Signs
→
5
Obligations Tracked
→
6
Renew or Close
4 Execution & Signing
Contract sent to counterparty for review
↓
Counterparty accepts?
No
Negotiation round / renegotiation
Yes ↓
↓
E-sign or wet signature?
E-sign
⚡ Digital signing workflow
Wet
Print + scan + upload
↓
Both parties sign
↓
⚡ Effective date recorded, contract activated
↓
⚡ Linked to vendor master + PO (if applicable)
↓
Contract Executed ✓
5 Active Contract Management
⚡ Obligation tracker activated
(milestones, deliverables, SLAs)
(milestones, deliverables, SLAs)
↓
Deliverable due?
Yes
Alert to contract manager
No ↓
↓
Payment milestone?
Yes
⚡ Auto-trigger invoice check
No ↓
↓
Renewal date approaching (T-90 days)?
Yes
Renewal review triggered
No ↓
↓
Compliance issue?
Yes
Exception raised + escalation
No ↓
↓
⚡ Contract performance score updated
↓
Active & Compliant ✓
6 Renewal, Amendment or Closure
Contract action?
Renew
Re-initiation (back to Ph1 with pre-filled data)
↓
⚡ Auto-renewal if configured
Amend
Amendment drafted → approval chain → version increment → re-execute
Terminate
Termination notice issued → obligations cleared → final settlement
↓
Early termination penalty?
Yes
Finance notified
No ↓
↓
⚡ Contract archived (7-year retention)
↓
⚡ Vendor performance impact recorded
↓
Contract Closed ✓
Manual step / human action
Decision / branch
System automated
Exception / escalation
Phase milestone